Administrative Assistant

Description: WHO WE ARE: We are a Brazilian-Belgian-Portuguese start-up minded company specialized in healthy and organic products, harvested and produced in the Amazon rainforest in Brazil. Our mission is to improve the life of organic family farmers in the Amazon rainforest while providing ethical and healthier ingredient alternatives (such as Acai, Acerola, Guarana, etc.) to the food, nutraceutical, beverage and cosmetic industries around the globe WHAT WE STAND FOR: Our mission is to improve the life of organic family farmers in the Amazon rainforest while providing ethical and healthier ingredient alternatives (such as Acai, Acerola, Guarana, etc.) to the food, nutraceutical, beverage and cosmetic industries around the globe. PURPOSE OF ROLE: You will join a rapidly growing company with many markets and challenges that have yet to be tapped. You will have the opportunity to grow with us in an exciting and motivating work environment. Great colleagues, cool office and a beautiful, sustainable range of products that are part of a chain of goods. The opportunity to contribute to the growth story of Amazonia Bio. A hip workplace with tons of adrenaline. A young management team that welcomes new ideas. KEY RESPONSIBILITIES: Organize and manage (physical and virtual) stock Office material Organize and manage (physical and virtual) stock Marketing material Organize and manage Business event Preparation Office Setup Managing different tasks in the office (office structure, contact with cleaning collaborators, lunch organization, material and food supply management) Manage the maintenance of office equipment and work with vendors to purchase supplies and negotiate prices and contracts Sorting and analyzing incoming mail (letters, publicity material, etc.) Perform secretarial and general administrative duties including updating various records & replying to correspondence / mails / faxes / billings, etc Scheduling of meetings/appointments, handling calls and answering requests, etc Preparing Samples to Customers Take care of the Companies Pet (Golden Retriever) SKILLS & EXPERIENCE REQUIRED: Bachelor’s degree Experience in the role at least for 2 years Fluent in English, French and Portuguese is a plus 1 strong reference PERSONAL ATTRIBUTES: Excellent analytical and computer skills Well-organized and flexible Systematic and detail-oriented Autonomous, proactive and able to work within a team as well Solution-oriented and capable of setting priorities Very good communicator and discrete Problem solving and decision-making